Safe disposal of confidential personal and business documents is a common concern. Here’s how a professional paper shredding company can ensure secure disposal:
1. They Offer Onsite and Offsite Services
Professional shredding services offer a range of convenient facilities. With on-site services, your confidential documents will be shredded at your location in front of your eyes. There is no need to transport your files to a second facility, reducing the risk of data breaches during transportation. It ensures visible and secure paper shredding.
Off-site shredding involves a vendor picking up your documents in secure vehicles and shredding them at a designated facility. Most shredding companies offer locked containers that can be placed at your facility. These services are quick and cost-effective.
2. They Use Industrial-grade Shredders
Professional shredding services use industrial, heavy-duty equipment. They can convert tons of paper into manageable shredded pieces. They use different types of industrial shredders for various materials.
Single-shaft industrial shredders are used for paper, rubber, and wood. Double-shaft shredders have two rotating shafts to cut large volumes of thick paper. Three-shaft and four-shaft shredders can process hospital waste, hazardous materials, and food waste. The blades rotate at different speeds to sort different materials.
3. They Have Trained Professionals
Shredding companies conduct thorough background checks and drug tests before hiring employees. They have extensive knowledge of secure document management. Employees are also trained in HIPAA Privacy Rule laws.
If you’re choosing off-site shredding services, paper-collecting trucks have clear license plates and tracking mechanisms. Moreover, the workers can be identified through badges and uniforms. This will reduce liability for your business and ensure your sensitive data is properly disposed of.
4. They Comply with Protection Laws
Professional shredding companies comply with federal data protection laws. They have regulatory certifications from the Health Insurance Portability and Accountability Act (HIPAA) and the Fair and Accurate Credit Transaction Act (FACTA).
Shredding companies are NAID AAA certified. The National Association for Information Destruction (NAID) is one of the best-known certifications for secure data destruction. A triple-A certified shredding company uses secure data collection practices and has strict disposal standards.
5. They Recycle Shredded Paper
Setting aside your shredded paper can be risky. The enormous bags of shredded paper can be subjected to theft, exposing your business to threats. Therefore, most shredding companies recycle the paper. As a result, you can not only dispose of sensitive information but also minimize your contribution to environmental pollution.
Tips for Choosing a Shredding Company
Whether you need shredding services for household or business documents, follow these tips to ensure a smooth process:
- Compare the prices of different companies based on the volume of paper you need to shred.
- Choose a service with transparent pricing structures to avoid any unforeseen bills.
- Make sure the company complies with data safety regulations and is NAID certified.
- Consider the recycling practices of your chosen shredding company.
- Check online reviews and evaluate their customer service.
By following these tips, you can find a shredding company that can safely dispose of your sensitive documents.
